About this opportunity

An opportunity has arisen for an Executive Assistant to join Crown at our EMEA HQ in Zug, Switzerland. This position reports to the Regional President for Crown Bevcan EMEA. 

The primary responsibility of the Executive Assistant is to provide effective administrative assistance and services to the Senior Leadership Team on a daily basis. 

This support can be related to all aspects of the business. 

Main Responsibilities

• Serve as the primary point of contact for clear and timely communication with key internal and external stakeholders
• Find creative, workable and cost-effective solutions for organizing travel arrangements using the CONCUR system for Flights, Cars, Trains, Hotels, Invitation letters, Visas etc. 
• Proactively manage and maintain diaries and expense claims as well as any finance matters
• Organize Town Hall meetings and any other internal / external meetings, ensuring all logistics are handled efficiently (incl. catering, infrastructure, travel, venues)
• Keep digital and physical files organized for easy access
• Handle sensitive information with confidentiality and professionalism
• Provide general Office Administration, being the key point of contact for local Swiss matters i.e. local authorities, EHS on site and Offices General Services
• Support purchasing and accounts payable activities
• Schedule a significant number of activities, meetings and events, routinely gather, collate and classify data
• Provide ad hoc admin support as required 

Required Qualifications and Experience 

• A Swiss commercial apprenticeship with Federal Diploma of Higher Education in Executive Assistance, or similar
• 5 years' relevant experience as an Assistant (either as team assistant or personal assistant) in a multinational environment
• Experience of working in a multi-cultural environment

Required Skills and Competencies

• Diligent, proactive and professional
• Strong organizational and interpersonal skills
• Able to show a great degree of adaptability to a fast-changing business environment
• Able to multi-task and prioritize effectively 
• Shows a strong sense of accountability, personal initiative and responsibility
• Detail oriented and committed to maintaining accuracy, confidentiality, and integrity
• Proficient in MS Office Suite, especially Excel, PowerPoint, Word, and SharePoint
• Quick learner who can collaborate with global teams
• Strong business communication skills with the ability to adapt communication styles to different audiences
• Being fluent in German (ideally native speaker level) with excellent English language skills is essential, other languages will give a distinct advantage